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FERPA Procedure

  1. The entire FERPA policy is available in the Office of Student Records for review.
  2. Students may opt out of the release of directory information by completing Form 510-B Request to Opt Out of Directory Information. This form is then filed in the student’s permanent file and noted in the student database system. Students may indicate student account access to a parent, spouse, or other individual on the Form 510-B Request to Opt Out of Directory Information.
  3. Students will be notified at the beginning of each semester regarding their FERPA rights through the Public Notification of Directory Information via the College’s Website, Inside Mercy, and/or by email.
  4. All College sanctioned employees (full and part-time faculty, staff, administration, student workers) and those working on behalf of the college in clinical, internship or practicum experiences are required to sign and adhere to Form 510-D Code of Responsibility and Confidentiality of Data, which is signed at the time the employee is hired, and filed in their permanent files. In addition, each new employee receives FERPA training materials from the Office of Student Records. FERPA training occurs annually for employees via college-wide presentation and/or the submission of FERPA training materials in the weekly Mercy College faculty and staff newsletter or other appropriate means of communication.
  5. Faculty completing a letter of recommendation for a student must have the student complete Form 510-A Letter of Recommendation Release prior to completing the letter.
  6. Institutions requesting information will be given directory information upon request, unless the student has requested that no directory information should be released.
  7. Any concerns or questions regarding release of student information should be directed to the Office of Student Records.