Withdrawal and Refund Schedule
Withdrawal Tuition Refund Schedule
Withdrawal requests must be postmarked, emailed, completed through the withdraw form under Student forms or withdrawn on Student Self service according to the schedule for the corresponding tuition refund. No refund will be given for withdrawing from a TECEP® exam after the TECEP® exam has been taken. W grade is assigned when a course is withdrawn as of or after the first day of the term. Thomas Edison State University courses with grades of W are recorded on the transcript but will not be calculated into the GPA.
Tuition refunds for course withdrawals will be processed within two weeks after the withdrawal request is received in the Office of the Registrar. Late registration fees are not refundable.
Return any course materials to the textbook supplier, not to the University. Please refer to policies and procedures issued by the supplier regarding materials returns.
Requests for transfer from one course, course delivery mode, or course section to another will be considered prior to the first Friday of the term. Transfers from one term to another are not permitted.
Refund Policy for Full-Time Flat-Rate Tuition
- Students who drop below 9 credits (online, Guided Study, e-Pack®) before day 1 of the term are recalculated at the part-time per-credit rate.
- Students in the Full-Time Flat-Rate Tuition option: Withdrawals are not refunded after the term begins unless the student is withdrawing from all courses registered in for that term.
Withdrawal from 12 week courses will be refunded as follows:
- Withdrawals before the first day of the term = 100 percent tuition refund
- Withdrawals between the first and the seventh day of the term = 75 percent tuition refund
- Withdrawals between the eighth and 14th day of the term = 50 percent tuition refund
- Withdrawals between the 15th and 21st day of the term = 25 percent tuition refund
- Withdrawals after the 21st day of the term = No refund
Withdrawal from 8 week courses will be refunded as follows:
Applies to all W. Cary Edwards School of Nursing and Health Professions undergraduate programs, and graduate 8 week courses.
- Withdrawals before the first day of the term = 100 percent tuition refund
- Withdrawals between the first and the 14th day of the term = 50 percent tuition refund
- Withdrawals after the 14th day of the term – No refund
The MBA Preparatory Program and all Continuing Education Program courses are not eligible for a refund if requested after the start of the term.
Withdrawals and VA Benefits - VA Course Withdrawal Policy
Institutional Policy on the Return of Unearned TA Funds to the Government
Military-Related Withdrawal Requests
A military withdrawal exception will be considered if supporting documentation, detailing a qualifying deployment or emergency activation is submitted along with the request, as we understand that such situations are often accompanied with limited access to online resources. We will be unable to consider any withdrawal requests submitted after the course has closed that are not submitted for reasons of qualifying deployment or emergency activation.
Standard or scheduled military training exercises do not qualify for military waiver exceptions. While there are circumstances that may qualify for an exception-to-policy; standard orders, especially those that are considered routine or voluntary, are scheduled on a regular basis, and generally provide military members with ample time to plan their course-schedule around military duty. As an alternative to a withdrawal, students may submit a course extension request; however, if the extension is awarded, the option for withdrawal will no longer be available, as only one exception can be awarded per course. For this reason, military students should carefully weigh their options based on the circumstances before submitting their request.
Circumstantial withdrawal requests must be submitted to the Office of Military and Veteran Student Success, along with supporting documentation. Once the request and supporting documentation have been received, the Office of Military and Veteran Student Success will then make a recommendation on the student’s behalf for an exception. Additionally, ArmyIgnitED students should submit Withdrawal for Military Reasons (WM) through the ArmyIgnitED portal. If the course has already closed and a WM cannot be submitted through the ArmyIgnitED portal, then the student should submit a circumstantial withdrawal request as previously outlined. If the petition is approved, it is important to note that Thomas Edison State University can only report a withdrawal to ArmyIgnitED, as recoupment is a policy governed by the Army.