Refund Policy

Students who have complied with established policies and procedures may be entitled to a refund of tuition and fees for credit classes from which they withdraw based upon the date of receipt of the appropriate forms in the Student Records Office. Petitions will only be accepted for financial matters occurring within the year prior to the date of the petition. Students should be aware that the process could take several weeks. 

Full tuition and fees will be refunded for all classes that students withdraw from prior to the time the class starts. After the class starts, there will be no refund of tuition and fees for classes that meet less than 14 calendar days. Refunds for these short courses must be requested prior to the close of business before the class begins. For semester length classes and classes that meet over a period greater than 14 days, there will be a full refund of tuition and fees during the first 12 percent of class. No refunds will be made for $10 or less. This 12 percent date for refunds is printed for each class in the Schedule of Classes each semester.

Refunds will be processed in a reasonable time period. No refunds will be processed for students who do not officially withdraw through the Student Records Office. Any money due the college will be withheld before refunds are made.

Students enrolled in non-credit courses (including continuing education) will not be issued refunds after the class has started.

Housing deposits are refundable under the terms and conditions set forth in the Housing Agreement. Any refund due the student under this policy may be applied against housing damages which exceed the housing deposit.

Students may petition for an exception to the refund policies due to extenuating circumstances by submitting a Refund Petition form to the Student Records Office. The Vice President for Administrative Services will act on the petitions, return them to the Student Records Office and the student will be notified of the results. When students petition for refunds after the 12 percent date and refunds are approved, the refund will be considered for tuition only, not general or course fees.

For students who have received scholarships, grants, or Title IV aid, all or a portion of the refund may be returned to the funding source. Students enrolled in classes at the CWC centers in Dubois, Jackson and Lander and at other outreach sites should check with the center coordinator or their faculty members about local deadlines and procedures.